Let your investigators and Case Managers focus on working on the investigation and not typing administrative updates and formatting word documents. Our Professional Conduct workflow allows your investigators to add intuitive updates, generate and email pre formatted letters and reports and the system takes care of the rest.
Polonious collects all the information as the case progresses to ensure everything you need is in the one place. You can easily track the status of your investigation at any stage, be it Assessment, Appeal, DRP etc. Calculation of time frames have never been easy. Polonious can easily calculate the timeframe your case was in Investigation, assessment, DRP or Appeal using the special DBFormula. As easy as these case attributes are to create, they are easier to report on.
Pre formatted employee investigation letters that are easy to generate and email from within Polonious.
Quick and easy calculation of various time frames and automated reports that can be sent to higher management.
All documents, communications, video and digital evidence stored securely to evidentiary standards.
Keep track of all the key data related to the Investigation all at one place.
Have all the information readily available using our Investigation View.
View all your investigation categories and subcategories at one place within the application. You can even use the fancy charts for reporting.
Create Bar graphs within the application for reporting and keep track of Investigations.
Keep track of all your open investigations at various stages using our easy to use dashboard.
You benefit from using Polonious in so many ways...
More than any other factor, the ability to configure a case management solution to reflect your business process gives you a competitive and organizational advantage.
Faster turnaround times. By allowing users to focus on their core responsibilities and not administration and reporting, they are freed up to work the case and complete it in a timely manner.
Ease of navigation, offering easy to use person, organisation and entity searching, case filtering and deep data and document search functionality users can easily find critical information or cases and take action.
Instant overview of case statuses. Via the dashboard, users immediately get a view of their cases with statuses and key dates identified.
Instant updates. Managers in the office can access the newly added data at the press of a button and share it with internal or external clients.
Reduced administrative effort. Typically Polonious reduces case administration from 10 to 25%.
Guided behaviour via configuration of available actions makes it easy for users to understand what they should do next. Users can easily add updates and enter text, change statuses, upload documents or media, check off completed actions, record relevant metrics like case time, travel time, expenses or mileage traveled, proof entries made by others, record complaints or use the log entry as a basis to create a report.
Available anywhere, anytime, online or offline. Users in the field can update case information directly with any device that can run a browser or the ios or android application then sync back to Polonious when they next have access to the Internet.
Automated case reports. In many cases the reports can be completely automated using data, documents and images added during the investigation process.
Less is more. Users only see the parts of the system relevant to their involvement and only cases that they need to see. Once logged in, the user’s view of the world is dependent on many factors including their role in relation to a case such as as a specialist, supplier/vendor, staff member, manager or auditor, the current status of the case and the business units or organisations they are attached to.
Automated updates keep interested parties aware of the progress of their cases via status updates, emails or text (SMS) messages.