Licencing

Let us help your administration team to keep track of all your Investigator’s Licences (and/or Policy). Instead of having a big and cumbersome spreadsheet with all Licence details, Polonious can help you with maintaining these Licence (and/or Policy) details in a simple and easy to follow workflow and thus helping you to get rid of the task of going through a lot of data manually to check when an Investigator’s licence is about to get expired.


Polonious can send email reminders to your Admin team as and when the Licence (and/or Policy) is due to expire. We can also configure it to send reminders when new Licence details are submitted or if the Licence (and/or Policy) is already expired. You can also use a similar workflow to keep track of your or your Vendor’s Worker’s Compensation Policy, Public Liability Policy, Professional Indemnity Policy, Contracts etc. Polonious can even use these details and some rules to check if a particular Investigator or Investigation Company can be assigned to an Investigation or not.

Key Benefits

 

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Automated emails when the Licence (and/or Policy) is due to expire, already expired or when new or updated details are submitted.

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Reduced administrative costs and faster turnaround times whilst ensuring quality and compliance.

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Information is accessible quickly and easily.

Application Highlights

 

Easily track Licence status using dashboard view.

Easily keep track of Licence and Policies for a particular Vendor or Investigator using our new Vendor Management feature.

Send automated reminders when the Licence is due to expire using our email automation system.

Send automated reminders when the Licence is expired using our email automation system.

Keep track of all your licences per State and Line of Business using our Charts.

Case View provides all information related to your Licence at a glance.

You benefit from using Polonious in so many ways...

More than any other factor, the ability to configure a case management solution to reflect your business process gives you a competitive and organizational advantage.

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Faster turnaround times. By allowing users to focus on their core responsibilities and not administration and reporting, they are freed up to work the case and complete it in a timely manner.

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Ease of navigation, offering easy to use person, organisation and entity searching, case filtering and deep data and document search functionality users can easily find critical information or cases and take action.

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Instant overview of case statuses. Via the dashboard, users immediately get a view of their cases with statuses and key dates identified.

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Instant updates. Managers in the office can access the newly added data at the press of a button and share it with internal or external clients.

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Reduced administrative effort. Typically Polonious reduces case administration from 10 to 25%.

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Guided behaviour via configuration of available actions makes it easy for users to understand what they should do next. Users can easily add updates and enter text, change statuses, upload documents or media, check off completed actions, record relevant metrics like case time, travel time, expenses or mileage traveled, proof entries made by others, record complaints or use the log entry as a basis to create a report.

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Available anywhere, anytime, online or offline. Users in the field can update case information directly with any device that can run a browser or the ios or android application then sync back to Polonious when they next have access to the Internet.

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Automated case reports. In many cases the reports can be completely automated using data, documents and images added during the investigation process.

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Less is more. Users only see the parts of the system relevant to their involvement and only cases that they need to see. Once logged in, the user’s view of the world is dependent on many factors including their role in relation to a case such as as a specialist, supplier/vendor, staff member, manager or auditor, the current status of the case and the business units or organisations they are attached to.

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Automated updates keep interested parties aware of the progress of their cases via status updates, emails or text (SMS) messages.